Banquet seating, done in an afternoon.
Two hundred guests, twenty rounds and a stage. Import the list, lay the room out as it will be, and hand the venue and the kitchen a plan they can work from.
No sign-up for the demo. One payment per event.
Why formal dinners are hard to seat.
01
Sponsors, hosts and VIPs
The people who paid for a table expect the right one. Roles on tables keep the top table, the VIP rounds and the vendors clear at a glance.
02
The list is never final
Names arrive in emails until the morning of. Adding, moving and dropping guests should not mean starting again.
03
Everyone needs a different copy
The venue wants a chart, the kitchen wants allergies by table, the door wants an A to Z. One plan, printed three ways.
From guest list to place cards.
A first draft in an hour, and a final one you can keep changing until the doors open.
- 1
Import the guests
Paste from any spreadsheet or upload the file. Company, table request and dietary needs come in as columns.
- 2
Lay out the room
Rounds of eight or ten, long tables, the stage and the bar. Drag tables into the positions your venue gave you.
- 3
Hand it over
A live link for the venue and your team, a chart for the easel, and a kitchen sheet for the caterer.
The views a banquet coordinator actually uses.
Tables and the pool of unseated guests
Every table as a card with its guests in seat order. Whoever is not yet seated waits alongside. Drag anyone anywhere.
- Seat counts and over-capacity warnings
- Groups colour-coded by company or party
- Auto-seat for the first pass
The floor plan
Round, square, banquet and top tables in a room you lay out yourself. Put the stage, bar and entrance where they will be.
The guest list
Everyone on one screen. Filter by group, by RSVP, by dietary need. Move someone with a dropdown.
Print for the venue and the kitchen
A seating chart, an A to Z list for the door, and a kitchen sheet with every dietary need by table.
A live link for the team
Everyone works from the same version. Guests can look up their own seat on their phone.
Table 2
Type your name to find your seat…
“It has replaced our old Excel system completely. Drag and drop saves us hours on each event.”
Richard Thompson
Hotel events manager
“We seat two hundred for formal dinners. We arrange the tables quickly and share the final list with catering. No more crossed wires.”
Victoria Harlow
Corporate events planner
“Last-minute guest changes before the gala used to mean redoing the whole spreadsheet. Now it is seconds.”
James Wilson
Foundation director
Banquet planning questions
It should show you the room, let you move people in seconds, keep track of special requirements, and produce what the venue and kitchen need. Tableplan does all of that and exports back to a spreadsheet for anyone who wants one.
Yes. Add round, square, long and top tables, set their sizes, and drag them into position. Add the stage, bar, entrance and dance floor as fixtures.
Yes. Paste or upload from Excel, Google Sheets or a CSV. Group, RSVP, dietary needs and notes can come in as extra columns.
Add, move or remove guests at any time. Drag someone to a new table and the plan and the shared link update at once.
Send them the live link, which always shows the current plan, or print the chart and the kitchen sheet, or export to Excel or CSV.
Yes. Each guest has an RSVP status: accepted, awaiting reply or declined. The checks warn you if someone who declined still has a seat.
What it replaces.
A spreadsheet and a paper plan, or a planning service for the evening.
| Spreadsheet | Planning service | Tableplan | |
|---|---|---|---|
| See the room | — | On paper | |
| Move a guest | Retype the list | Email and wait | Drag |
| Households kept together | By memory | ||
| Dietary needs to the kitchen | Another spreadsheet | Printed by table | |
| Guests find their seat | A board by the door | A board by the door | Link or QR code |
| Cost | Your evenings | From £1,000 | $49 once |
Seat the room before lunch.
Try it on the sample event, then import your own list.